Common Questions About Event Budget Planning

Planning an event in Thailand comes with its own set of financial considerations. We've gathered the most frequent questions our clients ask about managing event budgets effectively.

Getting Started

New to event budgeting? Start here to understand the basics of planning financially successful events in 2025 and beyond.

Program Details

Questions about our training structure, duration, and what you'll actually learn during your time with us.

Technical Setup

Everything related to tools, software requirements, and the technical aspects of budget management systems.

Investment & Support

Clear information about program costs, payment options, and the ongoing support available to participants.

Getting Started Questions

The first steps can feel overwhelming. Here's what most people want to know before beginning.

Honestly, you don't need a finance degree. Most of our participants come from event coordination backgrounds, hospitality, or small business management. What helps more than formal training is having organized a few events yourself—even small ones. You've probably already dealt with vendor quotes, last-minute expenses, and the stress of staying on budget. That real experience matters more than theoretical knowledge.

Our next program starts in October 2025 and runs for 16 weeks. We meet twice weekly for evening sessions, which works well for people managing day jobs. Some participants finish faster if they have prior budget experience, but we recommend taking the full timeline to practice with real scenarios. The fall 2025 cohort will have access to materials through March 2026.

Absolutely. While we use Thai market examples and understand local vendor pricing structures, the core principles work anywhere. Budget categories, forecasting methods, and risk management strategies translate across borders. We've had participants move to Singapore, Indonesia, and Malaysia who still use the frameworks we teach.

We cover everything from small corporate workshops with 30 attendees to multi-day conferences with 500+ participants. The principles scale surprisingly well. Whether you're planning a product launch with a 200,000 baht budget or a three-day summit requiring 2 million, the approach stays consistent—just the complexity increases.

Program Structure & Learning

What actually happens during the training, and how we approach teaching financial planning.

It's hybrid. Most sessions happen online through video calls, which works better for people across Thailand. But we do have three in-person workshops in Yala where we work through complete budget builds together. Those hands-on sessions usually happen in weeks 4, 10, and 15 of the program. The October 2025 cohort will have in-person dates confirmed by August.

We focus mainly on spreadsheet-based budgeting because it's flexible and most organizations already use it. You'll work with Excel and Google Sheets extensively. We also introduce budget tracking platforms like Notion and Airtable for teams that prefer collaborative tools. No expensive software required—everything we teach uses accessible options.

Yes, and this is something participants really appreciate. You'll get 12 different budget templates covering various event types—conferences, workshops, outdoor festivals, corporate dinners. Plus expense tracking sheets, vendor comparison tools, and contingency calculators. They're all customizable, so you can adapt them to your specific needs.

Plan for about 5-7 hours weekly outside of class sessions. Most of that time goes into building practice budgets and reviewing case studies. It's not busywork—you'll be creating actual budget documents you can show potential clients or employers. Some weeks are heavier, especially when we're working through complex scenarios.

Technical Requirements

The practical stuff about what you'll need to participate effectively.

A standard laptop or desktop works fine. You'll need reliable internet for video sessions and the ability to run spreadsheet software smoothly. Most participants use computers they already own. We don't require high-end equipment—just something that can handle multiple browser tabs and video calls without crashing.

No. Everything we teach works with free tools or software you likely have access to already. If you don't have Microsoft Excel, Google Sheets works perfectly well. We avoid teaching expensive specialized platforms because we want these skills to be practical for everyone, regardless of budget.

Yes, all online sessions get recorded and posted within 24 hours. You'll have access to recordings throughout the program and for three months after completion. That said, live participation helps more because you can ask questions specific to your situation. But we understand life happens—the recordings are there when you need them.

Instructor working on event budget planning

Still Have Questions?

We get it—choosing a program feels like a big decision. And sometimes the questions you have are specific to your situation, not something a general FAQ can address.

Our team has been planning event budgets in Southeast Asia since 2018. We've worked with venues across Thailand, dealt with last-minute cost changes, and learned what actually works when money gets tight.

If you want to talk through whether this program makes sense for where you are right now, reach out. We'd rather have an honest conversation than have you sign up for something that isn't the right fit.

Priya Tanaka

Lead Budget Strategy Instructor

What Makes Our Approach Different

We teach using actual event scenarios from the Thailand market, not theoretical examples from textbooks
Small cohort sizes mean you get feedback on your specific budget challenges
Access to a community of event planners facing similar financial questions
Templates built from real events we've managed, not generic downloads
Ongoing support after program completion—we don't disappear once you finish

The October 2025 program will include updated vendor pricing data and new case studies from festivals that happened in early 2025. We're constantly updating materials based on what's actually happening in the market.

Budget tracking and financial planning for events

Investment & Enrollment Details

The program costs 42,000 baht for the full 16-week course. That includes all materials, templates, access to recordings, and three months of post-program support.

We offer payment plans—you can split it into three installments if that works better. The first payment of 15,000 baht secures your spot, with the remaining 27,000 divided over the next two months.

Enrollment for the October 2025 cohort opens in July. We cap each group at 18 participants so everyone gets meaningful attention. The spring 2025 program filled up by March, so we recommend deciding early if you're interested.

No refunds after the program starts, but you can transfer to a future cohort within 12 months if circumstances change.

Budget planning consultation and program support

Ready to Get Started?

Whether you want to enroll in the October 2025 program or just learn more about what we teach, we're here to talk. Reach out with specific questions or schedule a call to discuss your event planning goals.

Contact Our Team